In the event that a procedure or product does not meet the standard for more than a specified number of times, it is considered inefficient and needs to be improved.

So How Does Cosapien Enable Six Sigma Practices?

Cosapien allows the purpose of the meeting series to be captured and, by default, all meetings are considered to be part of a series.

One of Cosapien’s major features is that it enables tasks to be created from the decisions that are taken at meetings immediately.

Its task management capability is integrated with quality control mechanisms:

• Each task request is show on at least two peoples’ radar outside the meeting, along with a due date and the ability to raise early warnings for the tasks that may not be completed in time
• Progress on tasks is auto-minuted in meetings for continuity
• Each task that is completed is reviewed

An employee doesn’t need to read the meeting minutes to know what their tasks are. Cosapien shows these to employees and attendees in summary form.

Six Sigma Practices And Meeting Management

Meetings are integral to Six Sigma but, as we all know, badly managed meetings are time-wasters (more on this here).

How does six sigma training enable organisations to run more effective meetings?

Team Grouping

Six Sigma recommends that groups are created based on participants’ certifications. An accurate grouping would be made up of a team of green belts that is led by a black belt. The black belt would be guided by a black belt master as when required during a project.

Effective Tools

Six Sigma encourages team leaders to empower their team members by providing the tools they need to participate effectively in a meeting. The meeting agenda should be prepared and distributed in advance to enable people to prepare.

Feedback Mechanisms

Six Sigma black belts should liaise with green belts, to gauge their feedback on the meeting’s efficiency.

Interested in using Cosapien to complement your team’s training in Six Sigma? Get an invite below.

The post How To Use Cosapien To Enable Six Sigma Practices appeared first on Cosapien | Measurable Integrity.

Set A Clear Purpose For The Meeting

In order to ensure that all attendees are adequately prepared and can thus contribute to the meeting, everyone needs to understand the meeting’s purpose.

Give Everyone Sufficient Notice

Empower the meeting attendees by letting them know about the meeting well in advance. Send a reminder about the meeting a day or two beforehand.

Select Key People Only

Only invite people whose attendance is essential to the purpose of the meeting.

Create An Agenda And Send It Out In Advance

Use Cosapien to email a meeting’s agenda to all participants, as well as those tasks whose will be determined by the outcome of the meetings.

Scott Thor recommends that sticking to five primary agenda items can help keep a meeting focused:

• Introduction to the project
• Lean Six Sigma (LSS) overview
• Project charter agreement
• Actionable items
• Meeting cadence

Once your agenda is captured in Cosapien’s meeting management interface, it can be used as the basis for the minutes.

Once set, the meeting chair should ensure the agenda is followed. This is essential for keeping the meeting purpose-driven and ensuring it is wrapped up on time.

Be Punctual And Start The Meeting On Time

You need to start on time to finish on time. Don’t spend too long on one particular agenda item, at the risk of the rest of the list. If you can summarise an agenda point, do so and move on. (Tip: put the intended duration as part of each agenda heading, this will help run meetings according to their time commitment.)

State The Purpose Of The Meeting At The Beginning

Remind the attendees what the objective of the meeting is to keep everyone on track and to ensure members understand what their contributions are. Do not allow anyone to deviate from the agenda items.

Take Accurate Meeting Minutes

Cosapien makes it easy to capture decisions, action items and due dates, so that the meeting chair can contribute freely to the meeting discussions.

The minutes should be shown to everyone present before the end of the meeting. They should also be distributed to all meeting attendees as soon as possible after the meeting is concluded. Cosapien makes this easy, as it automatically distributes the minutes to all attendees and the distribution list upon publishing.

Manage Different Behaviour Patterns

Invite feedback from introverted team members and limit those who speak too much.

Conflicts can be mitigated if certain guidelines are established beforehand. Ensure that all tasks are clear and understood by the people who they are requested of.

Want to try it out? Sign up below and get your invite to Cosapien.

The post Use Cosapien And Six Sigma To Run More Productive Meetings appeared first on Cosapien | Measurable Integrity.